Minutes of Meetings

• Directly below are the adopted minutes from the Administration/Finance Meeting of November 27 2023.
• The January 25 2024 Admin/Finance Minutes and November 21 2023 Operations Minutes will both be posted after adoption in February 2024, date to be determined.
• The July 30 2023 Annual General Meeting Minutes PDF on this page is a draft to be adopted at the 2024 AGM in July.
• Minutes from 2023-2024 may be downloaded from the bottom of this page.
• For Minutes from 2016 - 2022, please see the Archived Minutes page.

MINUTES
Trustee / Admin Meeting
10:00 AM Monday November 27, 2023 Via Zoom
Present: Chair Bryan Miles, Trustee Lee Davis, Trustee Brent Brucker, Administrator Janine Reimer.
1. Approval of the Agenda ...........................Moved L.Davis; 2nd B.Brucker. Carried.
2. Approval of the Minutes
Trustee Meeting October 25 ...........................Moved B.Brucker; 2nd L.Davis. Carried.

3. Bylaw 136 Final Review..................................................................................................Trustees The trustees reviewed revisions based on the previous meeting. Discussion resulted in further revision. The final reading was adopted.
..........................................Administrator to send final version to the Chair for signature.

4. Budget 2024 ..................................................................................................................Trustees The trustees reviewed the 2024 figures, including 4 capital projects — 2 hydrants, 3 air release valves, 2 meter replacements, and a clean/refurbish/paint on the upper tank. For operating expenses, a 7 percent increase in most line items was expected, and a computer lease from the administrator was accepted. The 2024 year-end transfer to reserves was planned to be $13,000.
The administrator said the 2024 budget as presented did not include a capital expenditure on either of 2 projects that would further address the generator complaint, as had been proposed to property owners at the July 30 AGM and in the newsletter circulated October 31 to all property owners. Trustee Brucker noted that property owner feedback did not warrant the expenditures. There being no further discussion, the 2024 budget was approved.
4a. Motion
THAT the 2024 budget be adopted as presented. ...................................................................................... Moved B.Brucker; 2nd L.Davis. Carried.

5. Newsletter feedback
The administrator had previously forwarded to the trustees each property owner response as it was received between October 31 and the November 21 deadline.
The trustees noted some trends in the responses. The Chair said the newsletter had not advised property owners that responses would be published, so suggested a summary be produced instead. The administrator said she would compile the summary, for trustee approval.
.............................................................Administrator to summarize property owner feedback

6. Next meeting ............................................................................................................... TBD 2024

7. Adjournment .......................................................................................................Moved B.Miles 11:12 a.m.